The generation of the visuals for the Traditional Service is a group effort. Several people contribute the elements, and one person (typically the A/V operator assigned to the Traditional service on that day) will put the elements together into a Proclaim presentation.
The Proclaim presentation is a combination of the pre-service announcements which are set up to loop, and the main body of the service, which is manually indexed during the service. After the service, the announcements will loop again.
A typical week's cycle works like this:
Sometime during the week, whoever is in charge of designing the Traditional service order of worship will publish a preliminary order. When that order is received by one of the individuals with access to the " . . .\Dropbox\Active Presentations_MRA" folder, they will place the draft copy into the folder. This allows the participants to begin preparing the material for the presentation.
When the final order of worship is available, typically on Friday afternoon, the church website "ORDER OF WORSHIP" page will be updated, which provides the final details, including the sermon title, and any changes from the draft version. The WORSHIP page is used to guide the generation of the Proclaim presentation.
The website UBC LIFE page is also updated, and is used to generate the pre-service announcements. M. Atchley typically generates the announcements.
The Choir Special or other special music, if available and covered under CCLI, will also be put into the Proclaim presentation, typically by M. Atchley.
Sometime late Friday or on Saturday, the A/V operator for the service will update the Proclaim presentation with the main sections of the service, and the lyrics to the hymns. This presentation is typically named according to the date of the service, for example, “Sunday October 14, 2018, 8:30 AM”.
Note: We will only show the lyrics to the hymns or special music if they are covered by CCLI, or if they are in Public Domain. If we cannot verify either to be correct, we will put a note on the Hymn slide for the congregation to use the hymnal.
On Sunday morning, the A/V operator will start up and log onto the A/V laptop, and load the Proclaim presentation onto that computer for use.
Sometime after the service is over (Monday or Tuesday), the draft copies of the service will be removed from Dropbox.
Some features of Proclaim:
Proclaim has built-in pre-service and post-service announcement loops, which can be built much like we have done in the past for PowerPoint (PPT).
Another feature is that you can set the service start time, and at that time the loop stops, and the first service slide is displayed. You then step through the slides just like PPT, with the right arrow.
If we have a video, it is easy to upload the video and insert it into the service wherever it is needed. When you advance to that slide, the movie starts. You can upload sound tracks and have them cued and played by advancing to the slide.
In most cases, you can add a "song" element, and start typing the title, and a list from CCLI pops up. You can select the song (if the song text is in CCLI) and the words automatically populate the slide. Sometimes the verse numbers and such are different than the Baptist Hymnal, but you can edit the verse numbers to make it match. It is useful to have one of our hymnals handy to verify the words, verses and versions.
If you are running a presentation and notice a problem on an upcoming slide, you can stay live while editing the slide in the background, and no one will notice that there was a problem. It has some quick screens that you can go to if you want to edit the screen you are projecting. You can even jump to a quick scripture if the preacher springs one on you without notice - just type in the reference and it goes there.
Here is a link to training: https://support.proclaimonline.com/hc/en-us
Here are my notes as to how to generate the Proclaim presentation. These may change as we learn more about the program.
PRE-SERVICE (Announcement) LOOP: The Team Lead will normally produce this element.
Note that the items below show how to generate the slides "from scratch." If the slides have been generated previously, they can be re-used by selecting Add Item - Reuse Item, then typing in the first few letters of the slide title, and selecting one from the previous versions that are displayed.
Start with the logo slide (we may have different logo slides based on what sermon series is in use): Add Item - Content | Background - Browse Media - (choose the current logo background from our Group Upload). If the slide shows up in the service section, drag it to the PRE-SERVICE LOOP section. If you click on that title, any items you add while that title is highlighted will be added in the same section.
Announcement slides have preset places to put in the location, contact person, date & time. You do not have to use all of the items if they do not make sense or are redundant to the announcement text: Add Item - Announcement | Background - Browse Media (choose the current dark background from our Group Upload); copy and paste the announcement into the proper places in the text area, and then view the results in the image area (to the right) to see if adjustments to the text box size or font size are needed. I like to use some drop shadow on the text (click into the text box, then select Effects - Drop Shadow) particularly if the background has lighter areas in it that might make it more difficult to distinguish the text.
You may either generate the next announcement slide as above, or you may prefer to right-click the announcement slide label in the left column and select Duplicate, and then paste in the appropriate text for the next slide replacing the original text. This keeps the background, text effects, etc. from the original slide so that you do not have to do those changes over again on every slide.
When you finish generating the Pre-Service loop, you may select all (click top item, hold SHIFT and click the bottom item) right-click and GROUP the slides, then collapse the group to a single line, select the GROUP, right-click and duplicate it, collapse the new group to a single line and drag it down into the POST-SERVICE LOOP. Any slides that are no longer appropriate after the service, such as the cell phone slide can be deleted from the Post-service loop.
WARM-UP: This is used in some churches to get the congregation fired up in anticipation of the service, and can have a countdown clock. So far, we have not used this feature
SERVICE: This is where the slides announcing each section of the service, the songs and the scriptures go.
I like to start with a logo slide. This can be a copy of the logo slide in the Pre-Service Loop. At the time the service is scheduled to start (8:30, for example) the Pre-Service Loop will stop and the first slide of the service will be displayed.
Add the next slide (typically PRELUDE). If there is no slide to re-use, select Add Item - Content | Background - Browse Media (choose the current dark background from our Group Upload). Copy/Paste the slide title into the text area, and adjust the font size as necessary. I prefer large, generally 100 point for titles. If you need an additional text of different size, add a text box, paste in the text, then move the box borders around until the position is where you want it to be. Set the font size. Note that if you set the size such that the text will not fit in the text box, the text size will automatically be as large as possible given the box size. If you try to increase the text size, you will notice that it does not increase.
You may duplicate the slide above and paste text from the next section into the text area to make the next slide (or re-use a slide from a previous presentation, if available).
SONGS - One of the nice features in Proclaim is that you can insert a song element (Add Item - Song. Note that you must be an active CCLI User for this feature to work. You may then activate this feature in Proclaim). If you begin typing the title of the song into the title block, a list of possible songs from CCLI or FaithLife may be generated, and you can select the appropriate one from the list, which populates the title, lyrics and copyright sections automatically. You will have to compare the lyrics with our hymnal to make sure they are the same, or at least the verses we want to sing are included, and that the attribution (copyright) information is correct. There is a command line above the lyrics box. If you check to activate it, you can specify what order the verses and or choruses are sung, so that they match what we want to do in the service - without having to cut/paste or delete extra verses.
The good thing about Proclaim is that it automatically links to our CCLI account and lets us load song texts directly from CCLI to Proclaim.
However, not every song text is in CCLI, and Proclaim will load song texts from outside of CCLI. These songs may or may not be covered by CCLI.
If the song is in Public Domain, we can use it. If not, we need to search CCLI to see if it is a covered song for which they do not supply the text. To do this, go to www.ccli.com and use the "What We Provide" drop-down menu, and select "Song Search." Type in the song title in the search box, and see if a song with the same publisher and copyright year is in CCLI. If so, we can use the song. Add the CCLI song number to the slide, and also our CCLI license number 952559.
Another wrinkle is that the songs that load directly from Proclaim may not have the same verses or number of verses, or may have different wording than the version in our hymnal. It is best to go through each song word-for-word and compare to the hymnal.
*If a song text is not covered by CCLI and is not in Public Domain, we are not allowed to project the words. In this case, add a text box to the Hymn announcement slide to add "Please use your hymnal".*
SCRIPTURES - These can either be from the Bible or the On-Screen Bible. The On-Screen Bible is animated, and the scriptures "fly in" from some direction, depending on which option you choose: Add Item - On-Screen Bible, highlight color/style choice, type in the scripture reference, and click on the → arrow at the end of the box. Unless otherwise specified, we use the NIV.
SERMON - Justin will often have a scripture reference (or two) in his sermon. The way I handle this is to make a sermon title slide, then duplicate it, and insert the scripture reference between the two Sermon slides. Sometimes he may want three sermon slides with two different scriptures.
There are other features, such as adding a video or having an audio clip play during a slide, but these are not common in either service at this time. We will train as necessary.